In business, sometimes our voicemail greeting is the first point-of-contact for our clients and coworkers. This is the perfect opportunity to make an impactful first impression. Your personal voicemail greeting is also another way to establish and strengthen your brand. Remember, recording this greeting should only take about 5-10 minutes of your time.
Here are some tips to recording an unique professional message.
No Noise (Feedback). Be sure to find a relaxed and quiet environment to record your professional voicemail.
Places not to be:
- Car (Squeaky Brakes, Car Noise)
- Bathroom (echos)
- Around children (Crying and Whining)
- Any public place around people
Know your Audience. What’s your industry? Who will be contacting you? Are they financial straight legs or creative bloggers? You must gauge your audience to know the tone of the message. That answer determines how serious or cleaver your message can be.
Length. Make it short and sweet! If you don’t want to receive a long message, don't leave a lengthy one. Please keep your personal voicemail greeting to about 10-30 seconds long.
Smile. When you’re first meeting a person or closing a deal with an investor, you’re probably smiling from ear-to-ear. Smiling through the phone is the perfect way to set the tone of your voicemail greeting. Remember, to smile and maintain an upbeat attitude when recording your message. Your customers need to feel that you care and will get back to them at your soonest convenience. Did you know your smile is your BEST ASSET? Find out why!
“A warm smile is the universal language of kindness.”
-William Arthur Ward
Write & Practice. When you record your message off the top of your head, you can forget to include key information. Write it out! Write down your greeting before recording it. Then, just record while reading it aloud from the paper. This will help you stay focused on the wording and pronunciation. The more you practice the message the easier it is to recite. When you know exactly what to say, it sounds more confident, clear and professional.
Examples:
"Good Morning. You've reached the voicemail of Christina. Today is July 6, 2016. Please leave me a message with your name, phone number and a brief message. Here's my motivational quote of the day: If opportunity doesn't knock, build a door! Have a great day"
"Hello! You've reached the voicemail of Christina, Content Writer and Creator of InspireUtoday! I'm currently either away from my desk or assisting a customer on the other line. Please leave your name and contact information after the beep, and I'll be sure to get back to you as soon as I'm available. Thanks!"
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